Tips for Picking the Right Office Copier

Every business has to have at least one office copier. Of course, you need something that's high quality, multifunctional, and cost-effective. However, before you sign a contract on what looks like a great deal, make sure you are getting exactly what's best for your growing business.

Volume

While it might seem like a no-brainer, you need to ensure that your next copy machine can handle the volume of documents your company will produce and circulate. Some companies make the mistake of buying personal units for their businesses. Personal printers may save money at first, but they are not designed to handle the large volumes that most businesses put out. Instead of farming out those large projects to a service center, make sure you have a business type unit that can handle everything your employees want to do.

Paper Handling

Unless you want your workers to spend the day reloading the office copier, you probably need a device that will hold at least 250 pages at once. It saves time and hassle, especially if you print in large volumes like technical manuals or other documentation. Most large capacity printers can hold between 250 and 500 sheets, which may last for hours or weeks, depending on the volume or paperwork produced by your business.

In addition, you should consider having a machine that can handle two-sided printing. Not only will this save employees from having to constantly reload paper, but it will also save paper. Yes, it will cost more initially to purchase this type of machine. In the long run, however, you will save money on paper because you won't be using as much.

Color vs. Greyscale

Choosing color or a plain black and white system is a debate that most companies end up having. While it is nice to have documents produced in full color, you must ask yourself whether it's necessary. For whom are these documents intended, and do they have to be fully colorized? Are there graphs and pictures that need the pop that color brings to the table? If you find that color is not necessary after all, you might consider saving a little money with a simple black and white office copier.

Versatility

Most new digital printers are multifunctional. Sadly, not all of them are able to handle multiple types and dimensions of paper. For those who may have a need for things like transparencies, you may want to find a system that can handle not only different sizes but different materials as well.

Every business needs an office copier. To minimize frustration, make sure that you get one that can handle the relevant tasks in your industry.